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Progressing your project

This is when you begin to develop and implement the plan for your impact project.

You will take into account:

  • task setting and the use of task management software (via an online tool like trello)
  • success criteria - developing quality measures for your product.
  • learning journey - recording your reflections about what learning is exciting you and how you meet challenges.

Learning Journey

Google sites (or other digital technology that is effective for sharing and collecting information) is where you should track your learning.

Task Management Trello (or another task setting board) for generating, assigning and keeping track of tasks.

Structuring your day

A successful way to structure an impact project day is:

Period 1

Carry out a task setting meeting with your mentor (and group members if applicable).

Assign tasks in your "in progress" column.

Period 2

Carry out any hurdle/block meetings as required.

Complete tasks.

Period 3

Reflect on task completion, challenges and how challenges were met.

Write learning journey entry on the most interesting and/or challenging learning from the day. Discuss this with an expert, mentor or group member!

Icon casestudy.gif
After preliminary testing of Lucas creek, you have decided to look at whether adding more riparian planting will improve the water quality for your silver CREST project. Your main challenges are how to get all the planting completed in a short space of time with limited money. You identify the key actions that need to happen for success, then map these out on a timeline in consultation with your mentors from Waicare.

Budget Requests

We want you to be able to make a budget request if your product is beneficial to the wider community in some way and we can assist in your learning by covering the costs of your project.

  1. Download the purchasing protocols and the budget template below. Use whichever form is best for your learning.
    1. File:Impact project funding for intranet - shortened version.odt
    2. File:Impact project budget request for accounting standard 90981.odt
  2. Research the budget options:
    1. 2 or 3 comparative quotes and documentation to back up the quotes.
    2. If the project results in a product - especially a large one - you need to have thought about storage and working space whilst working on the product - as well as the end use.
  3. Get your mentor to sign and approve your initial application.
  4. Take your budget proposal to your Quality Teaching Leader who will review the proposal for value against the learning outcomes.
  5. Mentor or team leader enters information into is entered into the “Approved Budgets - IP” google doc by the QTL.
  6. You will be allocated an approved budget tracking number - from the google doc.
  7. Tracking numbers need to be available for the mentor whenever purchases are to be made.
  8. Order book - team leaders / mentors will need access to an order book for impact projects. Any SSL who has an order book can use theirs - just put IMPACT PROJECT and the Tracking Number - in the “charge to account code” space. Christine Routledge will have one available if needed. The order forms need to be completed by the project mentor or QTL.

Spending the Budget

  • You need to have you budget approved before you can go and buy stuff! (see above)
  • You must keep track of what you have “earned” and what you have “spent” as part of their project report. A spreadsheet is a good way of tracking this.
  • To make things easier, you should try to source goods / services from our preferred suppliers.
  • An order form must be completed by the QTL before any purchase can be made.
    • This must detail the goods to be purchased and the project involved.
    • The team leader can use one of them specialist subject order books but enters "impact projects" in the account code and should retain the order number.
  • You will need to talk to your mentor teacher about how to go about getting the goods / services – eg order by phone and delivered; getting a ride to the supplier; getting your parents to take you there; on-line credit card.
  • If ordering on-line and a credit card is needed then an order form, website details, list of goods to be purchased & cost – all signed off by the QTL - will need to be provided.
  • If suppliers require payment before delivery Christine Routledge will need an order form and invoice with the supplier’s bank account details. The invoice must be stamped and authorized before payment can be made. Payments will be done once a week on a Friday so you will need to organise the order well in advance of the Wednesday you need it.
  • Unfortunately you aren't able to take cash from school to go shopping for stuff! If you want to do things this way, you might need to use your own money.
  • If you want to use your own money initially and then fill out a reimbursement form, the school can pay you back later.
    • Make sure you keep the receipts though or we won't be able to do this!
    • You'll also obviously need to have had your budget approved too.

External Providers (Experts) for Impact projects

  • You may want or need to work with an expert to really progress your project
  • There are two options:

1 - let your mentor know and they can work with the expert to explore the possibility. They will need click on this link and follow the STAR funding process if they want to apply for this to happen.

2 - speak to the Careers coordinator who will be able to give you advice on any courses that might be suitable for you to attend